Job: Executive Assistant

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Job Description

Want to make a difference? Join our team of dedicated professionals providing support and treatment to at-risk children and youth facing mental health, child welfare and criminal justice issues. Through our Crisis Stabilization Unit (CSU), Staff Secure Residential Unit (SSR), hospital diversion program (New Vistas) and Jefferson Hills Academy, we use some of the most current practices, interventions and protocols to address the complex needs of vulnerable youth and their families.

 Executive Assistant Position Purpose:

As the Executive Assistant, you will provide high level administrative support, coordination, and project management in support of our Executive Director. The EA is the “hub” of the Jefferson Hills Executive office, managing schedules, maintaining corporate records, interfacing with the Board, preparing reports and coordinating complex projects.

Responsibilities include:

  • Manages the Executive Director’s calendar, including scheduling appointments, setting up meetings and making travel arrangements.

  • Prepares and drafts administrative correspondence and reports. Prepares agendas, notices, minutes and resolutions for Executive staff and Board of Directors

  • Provides support for the Board of Directors, including but not limited to attending meetings, taking minutes, and tracking and maintaining Board documents.

  • Maintains official corporate records for filing and retrieval in accordance with state and federal regulations, including licensing, designations, and certification documents.

  • Maintains and publishes reports and documents to maximize efficiency of the Executive team, such as monthly calendars, scheduled vacations, etc.

  • Screens incoming calls and correspondence and responds independently when appropriate.

  • Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.

  • Provides project management that may include Performance Quality Improvement data reports, maintenance of Policies and Procedures for all programs, development of the annual report, and accreditation reporting and renewal.

  • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings for all departments.

  • Maintains administrative office supplies inventory by checking stock, maintaining inventory level, and purchasing as needed

Education, qualifications and competencies:

  • Bachelor’s degree required

  • Minimum of 5 years in a senior administration or Executive Assistant role, preferably non-profit

  • Critical thinking and problem solving – ability to gather and analyze information skillfully, and maintains confidentiality. Creates and revises systems and procedures.

  • Customer relations, professionalism and public relations skills; experience dealing with sensitive and confidential information

  • Excellent verbal and written communication skills; experience drafting and editing professional correspondence using correct grammar and punctuation.

  • Advanced level in Microsoft Office (Word, Excel, PowerPoint); demonstrated ability to learn new systems quickly and independently.

  • Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently, handling multiple tasks and projects

  • Accurate, thorough, detail oriented and dependable

  • Able to exercise excretion with confidentially and sensitive information

For Consideration:

  • Please apply by sending your resume, cover letter, and salary requirements with Executive Assistant noted in the subject line to JHillHR@jcmh.org.

  • Jefferson Hills is dedicated to providing equal employment opportunity regardless of age, race, creed, color, national origin, sex, sexual orientation or any other protected status according to Colorado state and federal laws.

  • Applicants must be 21 years of age or older.

NOTE: This position works in a licensed, residential child care facility. Drug screen and rigorous background check required for employment.

Jefferson Hills offers a comprehensive, affordable benefits program including health, dental and vision coverage, 403(b) with company match and long and short term disability plans. We seek to provide professional learning and development through ongoing training and a tuition reimbursement program. Jefferson Hills is an equal opportunity employer.

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