Job: Education Administrative Assistant (Lakewood)

This posting has expired and is no longer available.

Job Description

Want to make a difference? Join our team of dedicated professionals providing support and treatment to at-risk children and youth facing mental health, child welfare and criminal justice issues. Through our Crisis Stabilization Unit (CSU), Staff Secure Residential Unit (SSR), hospital diversion program (New Vistas) and Jefferson Hills Academy, we use some of the most current practices, interventions and protocols to address the complex needs of vulnerable youth and their families.

- Schedule: Days, Monday-Friday

Education Administrative Assistant Position Purpose:

This position administers the admissions and discharges processes as well as providing day to day clerical support for teachers, teachers’ assistants, and principal, in the New Vistas and Jefferson Hills Academy education programs. Responsibilities include:

  • Facilitates admissions process for new students including the following tasks:
    • Enters information into confidential databases/records management system
    • Locates and records student’s school district, grade level, special education needs, etc.
    • Sends admission letter and notification of placement and request for IEP to home school district
    • Creates and maintains electronic education file on the that will contain

  • Tracks, records and reports attendance electronically on a daily and monthly basis including sending accurate information for billing purposes.

  • Maintains headcount records, including updating billing. 

  • Facilitates discharge process for students leaving Jefferson Hills programs.

  • Processes all documents in various databases including getting appropriate approvals as needed. Ensures student files are accurate and comply with all relevant guidelines, rules or laws 

  • Must be willing and able to perform physical restraints with clients using required CPI techniques

  • This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with this job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.


  • High school diploma or GED required

  • Minimum 2 years related experience in an administrative support role, preferably in an education/treatment setting 

  • Excellent organizational skills

  • Demonstrated ability to manage multiple tasks and meeting deadlines 

  • Computer skills including WORD, Excel, managing databases and spreadsheets

  • Able to communicate effectively, both verbally and in writing in a confidential manner with a variety of stakeholders

For Consideration:

  • Please send your resume, cover letter, and salary requirements with Education Administrative Assistant noted in the subject line to

  • Jefferson Hills is dedicated to providing equal employment opportunity regardless of age, race, creed, color, national origin, sex, sexual orientation or any other protected status according to Colorado state and federal laws.

  • Applicants must be 21 years or older.

NOTE: This position works in a licensed, residential child care facility. Drug screen and rigorous background check required for employment.


Jefferson Hills offers a comprehensive, affordable benefits program including health, dental and vision coverage, 403(b) with company match, long and short term disability plans and A FREE MEAL FOR EVERY 8 HOURS WORKED!

We seek to provide professional learning and development through ongoing training and a tuition reimbursement program. Jefferson Hills is an equal opportunity employer.