Job: Assistant Program Manager

This posting has expired and is no longer available.

Job Description

Want to make a difference? Join our team of dedicated professionals providing support and treatment to at-risk children and youth facing mental health, child welfare and criminal justice issues. Through our Crisis Stabilization Unit (CSU), Staff Secure Residential Unit (SSR), hospital diversion program (New Vistas) and Jefferson Hills Academy, we use some of the most current practices, interventions and protocols to address the complex needs of vulnerable youth and their families.

Assistant Program Manager Position Purpose:

The Assistant Program Manager coordinates administrative duties in general for the smooth functioning of programs at the Aurora-based Staff Secure Residential program. Responsibilities Include:

  • Manages all scheduling for each residential unit, as well as the CSU unit. Ensures that staffing is compliant with required ratios.
  • Completes and signs off on bi-weekly payroll for all milieu staff. Inputs any PTO for clinical staff.
  • Helps maintain supervision of milieu staff by being visible on the units, completing training and follow-up with staff when necessary.
  • Completes supervision/corrective action notes when requested by the Program Manager.
  • Completes monthly petty cash spreadsheet, including obtaining receipts, logging receipts and following up on any outstanding cash/receipts for both program and clinical.
  • Reviews all level observation sheets for accuracy.
  • Reviews, follows up on, and completes all physical management forms. Ensures their accuracy and completeness for Program Manager review and approval.
  • Enters all critical incident reports into appropriate database.
  • Maintains stock and copies of Intake Paperwork for milieu staff.
  • Meets for weekly Supervisor meetings, takes, maintains and distributes meeting notes
  • Completes monthly clinical/program audit from Medical Records.
  • Onboards new hires including providing keys, training on clock in/out process, and orientation training packets
  • Ensures all program staff are current with required training.
  • Must be willing and able to perform physical restraints with clients using required CPI techniques.

Minimum Required Education, Knowledge, Skills, & Experience:

  • Bachelor’s Degree and minimum 2 years of residential treatment experience including some supervisory experience;  5 to 7 years related experience including at least 2 years of supervisory experience in a residential treatment setting may be substituted for formal education.
  • Experience in a direct care position in a residential treatment program for children and adolescents. 
  • Experience working in a highly regulated/licensed program or field.
  • Demonstrated strong administrative skills including high level of organization, attention to detail and ability to work in a fast paced office handling multiple priorities.
  • At least 21 years of age.  Must pass stringent background investigation and pre-employment drug screening.
  • Professional appearance & demeanor.
  • Self-motivated, dependable, and discreet.
  • Excellent verbal and written communication skills.
  • Proficient knowledge of MS Excel, Word or comparable software intermediate skills; general computer knowledge & skills.  Experience using electronic medical record system.

For Consideration:

  • Please send your resume, cover letter, and salary requirements with Assistant Program Manager noted in the subject line to Hills is an Equal Opportunity/Affirmative Action Employer, M/F/V/D. 
  • Applicants must be 21 years or older.
  • Jefferson Hills is an Equal Opportunity/Affirmative Action Employer, M/F/V/D.

NOTE: This position works in a licensed, residential child care facility. Drug screen and rigorous background check required for employment.

Jefferson Hills offers a comprehensive, affordable benefits program including health, dental and vision coverage, 403(b) with company match, long and short term disability plans and A FREE MEAL FOR EVERY 8 HOURS WORKED!

We seek to provide professional learning and development through ongoing training and a tuition reimbursement program. Jefferson Hills is an equal opportunity employer.